CanSoft® Retail System

3-in-1 package

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Retail System >
Point of Sales & Accounts Receivables
 
This system module is to maintain the sales processing work flow of the front store. It provides a simple and easy operation to the cashier and therefore fewer mistakes are made, and the queue move faster.

The front store operation is fully integrated to the back office's inventory control system, market strategy system such as items promotion, discount, special customer discount, add on service like goods delivery, customer booking, job order, goods reserved etc.,

It is the best tool to manage your shop's sales and inventory status clearly so as to improve your sales and cash flow better. The customer histories of the system enables you to offer your customers with more personalized service. With regard to the system features of the application software, the system enables you to increase your productivity, improve your sales and to lower your cost.  

System Functions Include: 1. POS Invoice
1. POS Invoice
2. Promotion/Discount
3 Customer/Member
4. Reports


FIELD LENGTH SPECIFICATION
  • The POS invoice function designed for the different needs of your retail business. Choose the right requirement from the system settings such as color assortment for fashion, shoes, hats, bags, frames, etc., weight factor for chemical products, lot number and expiry date for medicine or fresh food, product I.D. for mobile phone, software products, deluxe watches and cars, item category with special discount for book shop, order number for photo shop, service plan for beauty salon etc.,
  • Stock item lot number, serial number, decimal point, unit, etc., are being selected at the initial setup of the application system. When issuing an invoice, the selected option will be appeared for inputting data.
  • Cost and discount control per each item and sales invoice are established by the supervisor to prohibit the cashier or salesman to trade the goods below cost. The discount rate can be either percentage or amount.
  • Unlimited no. of sales items can be entered per one sales invoice.
  • It provides the hold and recall function, so let the queue move faster.
  • It also support 3 type of tender per each sales receipt. The split tender can be visa, cash, check, coupon, etc.,
  • It can also handle customer, member's add on service such as goods reserved, delivery, service plan, bonus, special discount, etc.,
  • When the invoice is issued, inventory will be deducted from the specified location, transaction type (i.e. cash sales, goods reserved, service plan etc.) has to be inputted.
  • Goods can be returned or swapped,
  • Invoice can be retrieved and then voided by the authorized person.
  • A search engine is provided for checking inventory instantly.
  • A customer history show customer/member's activity and purchase habit.
  • A calendar schedule is provided to remind user to take action such as to deliver reserved goods, job order, meeting, booking etc.,
  • It also maintains the shop's daily expenses.
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2.Promotion/discount
  • This module supports multiple discount which can be applied to specified items, category or vendor within a period or time range and also applied to a total sales amount. The discount rate can be either percentage or amount.
  • It also supports different kind of discounts
    1. A special discount offer to the specified customer for all items
    2. A special discount offer to the specified customer for specified item.
    3. The classified customer can obtain the item price belong to that customer.
    4. Special offer for buying product x getting product y
    5. Each sales receipt over the pre-defined amount can get product y free.
  • No further discount can be offered if the item is a promotional item.

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3. Customer/Memeber
  • User can select customer file or member file when start using the system.
  • A customer record provides details of the customer's name and address with bi-lingual description, customer type, multiple delivery addresses, contact person and departments, telephones, fax, email address, credit terms and credit limit.
  • A member record provides details of the member's name, address, birthday, enrollment date, member type, office address, telephones, mobile, fax, email, credit limit.
  • It also maintains the customer/member's rebate or bonus, discount, item price, such information will be automatically retrieved when invoice issued.
  • Envelope or label, documents like excel, word, etc., can be faxed or email through the customer/member file.
  • During daily processing, sales invoice and receipt are automatically updated to the customer/member records, so, user can on-line to obtain the current, historical sales transactions and outstanding balances of the customer/member.
  • Cash, check, post dated check or other form of payment are allowed in the system.
  • Partial settlement, over payments, discount and other charges are also allowed.
  • All payment can be made against individual invoice or a series of invoices or a period of invoices.
  • An official receipt can be printed upon completion of the data entry.

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4.Reports
  • Reports can be shown in a period, in the form of twelve months, amount, profit value, percentage comparison or charts presentation.
  • Some of these reports are :
    • Sales analysis reports by shops by date range
    • Sales analysis reports by tender type (card charges)
    • Sales ranking analysis reports
    • Salesman commission reports
    • Outstanding reserved/job orders reports
    • Calendar schedule reports Hot item re-order advice reports
    • Customer/member history reports
    • Customer/member statement
    • Customer/member aging analysis reports
    • Customer/member overdue reports
    • Expenses analysis reports
    • Sales gross profitability reports

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FIELDS LENGTH SPECIFICATION
Customer /Member code. : 10 characters
Salesman code : 10 characters
Sales invoice no. : 16 characters
Price : 99,999,999.99 (up to 4 decimal point)
Documents amount : 999,999,999.99 (up to 3 decimal point )

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