|
4-in-1 package |
CanSoft®
General Ledger
SystemThis accounting package is designed for multi-department company to process vouchers, print all G/L reports and financial statements. The system is capable of maintaining ledgers of different companies separately. In addition, a report generator is provided for user to define and print customized financial statements and analytic reports. Statements to customers showing unsettled invoices and sales purchase analysis report showing gross profit ratio of each sales confirmation can be generated. Vouchers are entered as batch of transactions. Audit trails are implemented by enforcing printing of transaction batches prior posting and preventing user from editing entries after posting. The system is equipped with a security protection scheme to restrict unauthorized user to access the data of the system.
| System function include: | 1. Financial Year File |
| 1. Financial Year 2. Chart of Account 3. Vouchers 4. Ledger Enquiry 5. Currency Revaluation 6. Bank Reconciliation 7. Budget Analysis 8. Trial Balance 9. P/L & B/S 10.User Defined Reports 11.Pre-Defined Reports 12.A/C Verification 13.Year End Process 14.Password Control     |
Maintain separate financial years Lock periods to prevent unauthorized changes, add new and delete Provide backup or purge historical data of specific financial year. ↑ menu |
| 2. Chart of Account | |
| 7 characters long with 3 segments : group
a/c, control a/c, subsidiary a/c x - xx - xxxx ↑ menu |
|
| 3. Vouchers | |
| 5 types of vouchers : Sales, Purchase, Receipt,
Payment, Transfer vouchers. Multi-department, Multi-currency Unlimited lines of particulars Unlimited debit or credit transactions per voucher Unlimited number of currencies for each voucher The maximum amount of single entry is 99,999,999.99 2 Reference nos. for cost analysis Handle multiple invoices for settlement Maintain vouchers in batch, posted or reversed. Print check and remittance advice in payment voucher Audit trails for deleted and reversed vouchers ↑ menu |
|
| 4. Ledger Enquiry | |
| Browse account transactions and balances
with major currency or other currency within a certain period. Some
sensitive ledger accounts, records, can be hidden by the authorized
user. ↑ menu |
|
| 5. Foreign Currency Revaluation | |
| If the exchange rate of a specific currency
is fluctuated, a new exchange rate is inputted and the amount of
related vouchers will be recalculated and printed out. ↑ menu |
|
| 6. Bank Reconciliation | |
| Reconcile your monthly bank statements by
selecting and marking the transactions that have cleared. ↑ menu |
|
| 7. Budget Analysis | |
| Store budget figures of ledger account per
month. Compare the actual figure by showing the amount or percentage
difference on the financial reports. ↑ menu |
|
| 8. Trial Balance | |
| The balance of each
account as at a certain month, previous month, year to date can
be displayed or printed out. ↑ menu |
|
| 9. P/L Account & Balance Sheet | |
| The report formats of the P/L account and
balance sheet statement are specified in the user defined reports
specification file “PL” and “BS” respectively. Users can change
the report format in the function of the user defined report generator.
↑ menu |
|
| 10. User Defined Reports | |
| After the vouchers are inputted, you can
extract data from accounts to customize analytic reports and financial
statements according to your needs. The user defined specification
file is divided into three parts, title, column and row. A report
can accommodate maximum 14 columns and unlimited rows. Each column
is specified by several attributes like account number, name, balance
as current month, nth month, previous month, a period, year to date,
percentage, debit or credit side, total, etc., There are several
row types such as account numbers range, account level, blank line,
double line, vertical total, page break etc., Formula and percentage
calculation can be applied to the columns' accumulator. ↑ menu |
|
| 11. Pre-Defined Reports | |
| Some reports are ready made for the users
such as customer statement, mailing label, invoice listing, expenses
reports etc., ↑ menu |
|
| 12. Account Verification | |
| This function is to verify the transactions
total of each voucher and check the summation of the balance of
all accounts is zero. Any discrepancy will be reported. ↑ menu |
|
| 13. Year End Processing | |
| This process includes calculations of brought
forward amount and updating the retained earning account. ↑ menu |
|
| 14. Password Control | |
| In order to restrict unauthorized access
of the data of the system, each user should have a valid password
to login to the system. In addition, each user is assigned an access
level (between 1 and 8) to access certain functions of the system.
↑ menu |