• A supplier record provides details of the supplier's name and address with bi-lingual description, supplier type, contact person and departments, telephones, fax, email address, payment term.
• It also maintains the supplier's stock code, and price, such information will be printed on the documents upon supplier's request.
• Envelope or label, documents like excel, word, etc., can be faxed or email through the supplier file.
• During daily processing, purchase order, purchase invoice, credit note, payment, such transactions are automatically updated to the supplier records. So, user can on-line to obtain the current, historical purchase transactions and outstanding balances of the supplier.

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• This module supports ordering and trading items from initial purchase requirements.
• Purchase order must be completed with the header, transaction details, footer before issuing and submitting for approval.
• The confirmed orders will be flagged by the purchaser invoice and outstanding orders will be sorted out for follow up.
• In order to simplify the proceeding and save time, a new purchase order can be copied and modified from one of the existing orders.

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• The invoice function produces the required data to be used by the account payable and purchase analysis reports.
• An invoice may be referred to the purchase order or copied from the other existing invoice.
• If the goods is arrived, purchase invoice must be inputted with the header (currency, exchange rate, arrival date, invoice type, etc.,), transaction details (stock item, quantity, cost, discount, other charges, non- stock item etc.,) and footer.
• Stock item lot number, serial number, parts, etc., are being selected at the initial setup of the application system. When inputting an purchase invoice, the selected option will be automatically appeared on the data entry screen.

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• Cash, cheque, post dated cheque or other form of payment are allowed in the system.
• Partial settlement, discount and other charges are also allowed.
• All payment can be made against individual invoice or a series of invoices or a period of invoices.
• A remittance advice with cheque can be be printed upon completion of the data entry.

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• Credit note will be issued against the outstanding invoice.
• A credit note can also be issued for non outstanding account to settle the upcoming invoice.

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• Reports can be printed by several options such as by supplier, area, supplier type, document type, etc.,
• Reports can be shown in a period, in the form of twelve months, amount, cost value, percentage comparison or charts presentation.
• Some of these reports are : Outstanding purchase order reports Supplier status Account payable reports Aging analysis reports Yearly purchase analysis reports Ranking analysis reports User defined reports

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